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Litigation Legal Secretary

Company: Staff Insight
Location: Somerville
Posted on: June 26, 2022

Job Description:

A nationwide law firm is seeking a full-time experienced litigation legal secretary for it's Boston, MA office.

This legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing and electronic transcription.

The successful candidate will have strong accurate typing skills, is a very organized multi-tasking, detail-oriented team player possessing at least 5 years recent legal secretary experience (including electronic filing).

Essential Functions

Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.

Provide support to up to four attorneys in employment law matters and backup support as needed.

Answer phones and communicate with clients on a daily basis.

Act as liaison between internal departments and outside agencies.

Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed.

Handle a wide variety of complex and confidential time-sensitive material.

Prepare new client engagements as requested.

Maintain calendars, CLE, reports and time records.

Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.

Maintain back-up docketing for litigation attorneys.

Transcribe electronic dictation, and schedule depositions.

Various office and client filing; proofreading documents.

Qualifications/Skills Required

At least 5 years recent litigation legal secretarial experience within a law firm, at least one of which was in the labor and employment field preferred.

Typing 65+ wpm.

Law firm billing software a plus. Familiarity with state and federal rules and procedures.

Must have a solid understanding of technical legal terminology as well as court filings.

Experienced with trial preparation and briefs.

Punctual with excellent attendance.

Proficient with generating Tables of Authorities.

Strong verbal and written communication skills, as well as excellent proofreading skills.

Ability to multi-task, and timely respond to deadlines as well as balance workload.

Knowledge of Office Suite a must, including Outlook, Word, Excel, and PowerPoint.

Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.

Educational Requirements

High School diploma or equivalent required.

College degree preferred.

This is a hybrid position requiring 4 days in the office and 1 day remote. Training will require 5 days in the office for the first month as well.

Hours are 8:30-5:00 (M-F) (37.5 hours)

Keywords: Staff Insight, Somerville , Litigation Legal Secretary, Administration, Clerical , Somerville, Massachusetts

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