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Finance Manager

Company: Harvard University
Location: Somerville
Posted on: January 12, 2021

Job Description:

Job SummaryManage finance, accounting, and budget or other functional operations such as accounts payable or receivable, payroll, procurement, capital projects, endowment funding, or sponsored/non-sponsored research.Job-Specific ResponsibilitiesThe Finance Manager for the Institute of Politics (IOP) at the Harvard Kennedy School will work closely with IOP's Director and Executive Director in the financial management of the organization. Primary duties include supporting the strategic mission of the Center via oversight of day-to-day financial management, processing, budget projections and support of IOP staff colleagues and undergraduate student leaders. The Finance Manager reports to the Executive Director and works independently to perform day-to-day financial administration including preparing, verifying, and monitoring budgets, financial analysis, forecasting and application of financial policies. In addition, the Finance Manager has oversite of staff assistant. The IOP is committed to fostering a diverse and inclusive community for staff and students; we seek a Finance Manager who shares our goal and will contribute to the excellence of our team.Responsible for the financial and administrative oversight of the IOP and serves as the primary liaison with Harvard Kennedy School (HKS) Office of Financial Services (OFS) and Research Administration Office (RAO).Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements and work with IOP staff colleagues to prepare and manage program budgets on monthly, quarterly, and year-end close.FinancialEffectively communicates and presents the critical financial matters to ED, Director and IOP Senior Advisory Committee members. Designs, formulates, and maintains the budget and financial accounts in consultation with the Executive Director and the OFS budget liaison.Perform financial analysis to forecast income and expenses.Prepare varied financial reports, including budget-to-actual reporting.Prepare annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets; monitor progress and changes and keep ED and Director abreast of financial status.Ensure financial compliance with University policies and procedures and applicable legal rules and regulations.Monitor the collection and processing all gifts and pledges to IOP.Serves as the IOP liaison to the HKS Financial Managers Group and works in concert with OFS to ensure compliance with Harvard University policies and procedures.Review and approve transactions as needed, ensuring compliance and accuracy including invoices, journals, and personnel actions.Work with IOP Staff assistant to process payments for invoices, corporate cards and individual staff and student reimbursements.Maintain vendor accounts and ensure timely clearance of outstanding payable and receivables.Ensure integrity and consistency of data between the HKS---s financial and accounting systems and IOP's internal financial reports/budgets.Management of IOP student internship and research stipends.Serves as the approver for IOP financial transactions.Responsible for managing fulltime IOP staff assistant.AdministrativeResponsible for working with human resources on hiring of students, temporary employees, and assist with IOP fellows; support their onboarding for financial processes.Manages Center---s compliance with all Harvard University, HKS, and government policies and requirements.Serves as approver for PeopleSoft time reporting system for IOP staff and student leaders.Oversees and procures IT hardware including computers, printers, and laptops, as well as program software.Selects vendors and serves as their point of contact; manages contracts with bulk email provider, calendar and survey programs, and all other website developers and contractors.Typical Core DutiesResponsible for effective staff management for a group or team of employees, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environmentManage business operations and administration that may include financial reporting, compliance, development of systems, and review and approval of transactionsProvide technical expertise, problem-resolution, and trainingPrepare, administer, analyze, model, and forecast budgets to inform financial planning and decision makingMay oversee interim and year-end fiscal and processes Serve as the liaison within and between the School/ Unit and the University to provide comprehensive financial analysis and budget management Ensure financial compliance with University policies and procedures and applicable legal rules and regulationsBasic QualificationsBachelor---s degree or equivalent work experience requiredMinimum of 5 years--- relevant work experienceAdditional Qualifications and SkillsThe successful candidate will be a proactive and highly organized individual with excellent communication skills, who works well both independently and as a team player, adapts well in a fast-paced and changing environment, and has working knowledge of sponsored research policies and federal compliance issues.Strong financial knowledge, detail orientation and the ability to work independently, creatively solve problems and manage multiple tasks.Strong administrative, organizational, analytic, and planning skills, with the ability to oversee multiple projects under tight deadlines.Excellent interpersonal, analytic, diplomatic, written and verbal communication skills to work with a diverse group of staff and student leaders.Strong judgement as well as ability to exercise discretion and maintain high level of confidentiality and professionalism.Supervisory experience.Competency using a variety of computer software including Microsoft Office suite.Experience in an academic environment, a Degree in finance or accounting, and advanced Excel skills are all a plus but not required.Working ConditionsWork is performed in an office settingAdditional InformationWe regret that the Harvard Kennedy School does not provide Visa Sponsorship.Harvard University requires pre-employment references and background checks.Harvard University is committed to supporting a healthy, sustainable learning and working environment.Please note: During the current period of Covid-19 related restrictions, this position may start as a remote position, with transition to onsite in Cambridge, Massachusetts when the office reopens.We continue to monitor the evolving COVID-19 and lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.Job FunctionFinance LocationUSA - MA - Cambridge Job CodeF0857M Financial Admin Ops Mgt III Sub-Unit DepartmentInstitute of PoliticsTime StatusFull-time Salary Grade057Union00 - Non Union, Exempt or Temporary Pre-Employment ScreeningCredit, Criminal, Education, IdentityEEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.School/Unit: Harvard Kennedy School Auto req ID: 53123BR

Keywords: Harvard University, Somerville , Finance Manager, Executive , Somerville, Massachusetts

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