Senior Finance Project Analyst, Human Resources

Company: Partners Healthcare System
Location: Somerville
Posted on: May 23, 2023

Job Description:

About UsAs a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.General OverviewReporting to the Director, Human Resources Administration and in support of the Office of the CHRO, the Senior Finance Project Analyst will be responsible for leading key department projects with a focus on finance and workforce planning. The Analyst has a key role in oversight of the collective cost centers (approx. 100 cost centers) across all Mass General Brigham Human Resource departments, both enterprise and local, and is therefore relied upon as the subject matter expert on Human Resources finances. The Senior Analyst will be responsible for providing technical expertise with the MGB Budget System, Hyperion, as well as the financial reporting system, Vision. This role will provide high level and in-depth analysis and special project work for the HR Department, as well as produce monthly analytic schedules and actual vs. budget reports for senior management. The Analyst will utilize superb analysis, communication and collegial partnership to advise, coordinate and implement workforce planning initiatives across the approximately 800 headcount department of Human Resources. This position will also be responsible for maintaining data analytics reports needed to effectively run the Office of the CHRO. On occasion the incumbent will be required to perform data analytics analysis and conduct research for various white papers. The primary responsibility of the Analyst is to utilize finance, workforce planning and project management expertise and techniques to provide information that guides decision making by Human Resource leaders in terms of financial and other resources.Principal Duties and ResponsibilitiesFinancial Analysis, Workforce Planning and Project-Related Responsibilities1. Function as a subject matter, process, and operational expert working closely with cost center managers to understand and analyze their individual cost centers using both qualitative and quantitative analysis processes.2. Analyze proposed operating budget requests; coordinate questions for discussion and participate in negotiation of budget issues with management; make recommendations to management regarding proposed spending.3. Provide advice and guidance to cost center managers as they define business problems and develop alternative solutions.4. Analyze proposed operating budget requests and ensure compliance with established affiliate's operating targets.5. Work with product-line analysts, Accounting, other Management and Budget staff, to understand and evaluate financial performance and major financial issues facing the organization.6. Manages projects related to the centralization of FTEs and expenses as we seek efficiencies across the department.7. Complete involvement in the HR's annual operating budget process, including formal training, assisting system users, summarizing and reviewing department budget submissions, coordinating information, ensuring timely submission of budget requests and creating summary reports for management.8. Analyze workforce activities to avoid redundancy and ensure that the right work is occurring in the right areas of the business.9. Identify problems and opportunities for department-wide and user-specific process and systems improvement.10. Prepare reports that meet the needs of the cost center managers and other department leaders. Responsible for updating, maintaining, and enhancing reporting in Hyperion and Vision.11. Manage financial and workforce planning issues, including prioritization, resolution tracking, and communication of critical issues.12. Communicate as needed, either by way of recurring meetings or ad hoc requests, to address ongoing or acute financial and workforce planning situations. Maintain documentation as needed (e.g., work plan, status reports, memos, meeting minutes, and project files).13. Organize and attend meetings, documenting minutes, key decisions, next steps, and outcomes.14. Translate financial and workforce planning directives into actionable strategies for cost center managers.15. Prepare compelling presentations for various audiences using accepted MGB communications materials with the intent to educate, persuade and/or inform16. Provides project support for various HR projects, typically within the Centers of Expertise, including: creating and managing project plans, monitoring adherence to timelines, anticipating potential delays to project reporting and taking appropriate mitigation steps.17. Participates in HR reporting process for project plans to assist with department-wide coordination of communication and training.18. Other duties as assignedTraining and Liaison Responsibilities1. Provide support and training to cost center managers on regular financial software products and processes as well as just-in-time training during the annual budget process.2. Provide support to HR leaders during the monthly financial close. This includes review of A/P and payroll details, journal entries, reconciliations, analytical review of all expenses, and the generation of summary schedules for management.3. Utilize technical expertise in the maintenance of the budget system, Hyperion, and financial reporting system, vision, including training, security, report management, and system testing.4. Act as a liaison between cost center managers and Finance. Act as a conduit to problem resolution by connecting HR leaders with Finance contacts as a path to problem resolution.5. Serve on committees, representing and advocating for Human Resources, when requested.6. Maintain relationships with HR leaders, cost center managers and local HR staff who participate in the finance and people management aspect of the department to ensure thorough understanding of operational issues for managers and users of finance and workforce planning processes.7. Act as a coach and educator for senior HR leaders in their role as budget manager8. Clearly communicate financial and workforce planning initiative timelines, objectives, milestones and deliverables to stakeholders9. Escalate and resolve issues in a timely and effective mannerRisk Management1. Monitors internal and external risk factors specific to financial and workforce planning. Evaluates impact of risks on financial and workforce plans and bring to the attention of stakeholders.* Assist in the review of financial activity for HR's operating budget.* Hybrid role with occasional on-site responsibility and possible local travel to MGB sitesQualifications* Bachelor's degree in finance, accounting, or information systems required.* Minimum five years of progressive experience managing finances across multiple cost centers/budgets and users is required* Must have strong data analytics skills to review trends and flow through patterns of employees* Project management experience is required* Working knowledge of HR and/or healthcare is preferredSkills, Abilities and Competencies* Experience with and knowledge of financial and accounting principles, methodologies and tools* Advanced computer skills in spreadsheet and database management, as well as web-based systems are required* Must be able to coordinate multiple projects, while maintaining high productivity and accuracy* Supreme organizational skills, attention to detail, ability to work independently, manage multiple tasks and projects, meet tight deadlines, and manage to a schedule* Superb ability to work with employees at all levels; Ability to develop effective relationships with a broad array of colleagues* Strong analytical and financial skills* Ability to remain flexible to handle and prioritize work from various department staff* Demonstrated knowledge of finance applications such as Vision and Hyperion Planning* Advanced technical knowledge and expertise of Microsoft applications, including Outlook, Excel, PowerPoint* Demonstrated skills crafting financial and workforce planning reports* Comfort managing copious amounts of sensitive and/or confidential information with discretion* Strong oral and written communication skills* Take-charge ability and excellent judgment in determining and leveraging resources* Ability to work within a complex multi-site environment* Proven project coordination and management skills* Willingness to occasionally work beyond standard business hours to meet project deadline

Keywords: Partners Healthcare System, Somerville , Senior Finance Project Analyst, Human Resources, Human Resources , Somerville, Massachusetts