Senior Finance Project Analyst, Human Resources
Company: Partners Healthcare System
Location: Somerville
Posted on: May 23, 2023
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Job Description:
About UsAs a not-for-profit organization, Mass General Brigham
is committed to supporting patient care, research, teaching, and
service to the community by leading innovation across our system.
Founded by Brigham and Women's Hospital and Massachusetts General
Hospital, Mass General Brigham supports a complete continuum of
care including community and specialty hospitals, a managed care
organization, a physician network, community health centers, home
care and other health-related entities. Several of our hospitals
are teaching affiliates of Harvard Medical School, and our system
is a national leader in biomedical research.We're focused on a
people-first culture for our system's patients and our professional
family. That's why we provide our employees with more ways to
achieve their potential. Mass General Brigham is committed to
aligning our employees' personal aspirations with projects that
match their capabilities and creating a culture that empowers our
managers to become trusted mentors. We support each member of our
team to own their personal development-and we recognize success at
every step.Our employees use the Mass General Brigham values to
govern decisions, actions and behaviors. These values guide how we
get our work done: Patients, Affordability, Accountability &
Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and
how we treat each other: Diversity & Inclusion, Integrity &
Respect, Learning, Continuous Improvement & Personal Growth,
Teamwork & Collaboration.General OverviewReporting to the Director,
Human Resources Administration and in support of the Office of the
CHRO, the Senior Finance Project Analyst will be responsible for
leading key department projects with a focus on finance and
workforce planning. The Analyst has a key role in oversight of the
collective cost centers (approx. 100 cost centers) across all Mass
General Brigham Human Resource departments, both enterprise and
local, and is therefore relied upon as the subject matter expert on
Human Resources finances. The Senior Analyst will be responsible
for providing technical expertise with the MGB Budget System,
Hyperion, as well as the financial reporting system, Vision. This
role will provide high level and in-depth analysis and special
project work for the HR Department, as well as produce monthly
analytic schedules and actual vs. budget reports for senior
management. The Analyst will utilize superb analysis, communication
and collegial partnership to advise, coordinate and implement
workforce planning initiatives across the approximately 800
headcount department of Human Resources. This position will also be
responsible for maintaining data analytics reports needed to
effectively run the Office of the CHRO. On occasion the incumbent
will be required to perform data analytics analysis and conduct
research for various white papers. The primary responsibility of
the Analyst is to utilize finance, workforce planning and project
management expertise and techniques to provide information that
guides decision making by Human Resource leaders in terms of
financial and other resources.Principal Duties and
ResponsibilitiesFinancial Analysis, Workforce Planning and
Project-Related Responsibilities1. Function as a subject matter,
process, and operational expert working closely with cost center
managers to understand and analyze their individual cost centers
using both qualitative and quantitative analysis processes.2.
Analyze proposed operating budget requests; coordinate questions
for discussion and participate in negotiation of budget issues with
management; make recommendations to management regarding proposed
spending.3. Provide advice and guidance to cost center managers as
they define business problems and develop alternative solutions.4.
Analyze proposed operating budget requests and ensure compliance
with established affiliate's operating targets.5. Work with
product-line analysts, Accounting, other Management and Budget
staff, to understand and evaluate financial performance and major
financial issues facing the organization.6. Manages projects
related to the centralization of FTEs and expenses as we seek
efficiencies across the department.7. Complete involvement in the
HR's annual operating budget process, including formal training,
assisting system users, summarizing and reviewing department budget
submissions, coordinating information, ensuring timely submission
of budget requests and creating summary reports for management.8.
Analyze workforce activities to avoid redundancy and ensure that
the right work is occurring in the right areas of the business.9.
Identify problems and opportunities for department-wide and
user-specific process and systems improvement.10. Prepare reports
that meet the needs of the cost center managers and other
department leaders. Responsible for updating, maintaining, and
enhancing reporting in Hyperion and Vision.11. Manage financial and
workforce planning issues, including prioritization, resolution
tracking, and communication of critical issues.12. Communicate as
needed, either by way of recurring meetings or ad hoc requests, to
address ongoing or acute financial and workforce planning
situations. Maintain documentation as needed (e.g., work plan,
status reports, memos, meeting minutes, and project files).13.
Organize and attend meetings, documenting minutes, key decisions,
next steps, and outcomes.14. Translate financial and workforce
planning directives into actionable strategies for cost center
managers.15. Prepare compelling presentations for various audiences
using accepted MGB communications materials with the intent to
educate, persuade and/or inform16. Provides project support for
various HR projects, typically within the Centers of Expertise,
including: creating and managing project plans, monitoring
adherence to timelines, anticipating potential delays to project
reporting and taking appropriate mitigation steps.17. Participates
in HR reporting process for project plans to assist with
department-wide coordination of communication and training.18.
Other duties as assignedTraining and Liaison Responsibilities1.
Provide support and training to cost center managers on regular
financial software products and processes as well as just-in-time
training during the annual budget process.2. Provide support to HR
leaders during the monthly financial close. This includes review of
A/P and payroll details, journal entries, reconciliations,
analytical review of all expenses, and the generation of summary
schedules for management.3. Utilize technical expertise in the
maintenance of the budget system, Hyperion, and financial reporting
system, vision, including training, security, report management,
and system testing.4. Act as a liaison between cost center managers
and Finance. Act as a conduit to problem resolution by connecting
HR leaders with Finance contacts as a path to problem resolution.5.
Serve on committees, representing and advocating for Human
Resources, when requested.6. Maintain relationships with HR
leaders, cost center managers and local HR staff who participate in
the finance and people management aspect of the department to
ensure thorough understanding of operational issues for managers
and users of finance and workforce planning processes.7. Act as a
coach and educator for senior HR leaders in their role as budget
manager8. Clearly communicate financial and workforce planning
initiative timelines, objectives, milestones and deliverables to
stakeholders9. Escalate and resolve issues in a timely and
effective mannerRisk Management1. Monitors internal and external
risk factors specific to financial and workforce planning.
Evaluates impact of risks on financial and workforce plans and
bring to the attention of stakeholders.* Assist in the review of
financial activity for HR's operating budget.* Hybrid role with
occasional on-site responsibility and possible local travel to MGB
sitesQualifications* Bachelor's degree in finance, accounting, or
information systems required.* Minimum five years of progressive
experience managing finances across multiple cost centers/budgets
and users is required* Must have strong data analytics skills to
review trends and flow through patterns of employees* Project
management experience is required* Working knowledge of HR and/or
healthcare is preferredSkills, Abilities and Competencies*
Experience with and knowledge of financial and accounting
principles, methodologies and tools* Advanced computer skills in
spreadsheet and database management, as well as web-based systems
are required* Must be able to coordinate multiple projects, while
maintaining high productivity and accuracy* Supreme organizational
skills, attention to detail, ability to work independently, manage
multiple tasks and projects, meet tight deadlines, and manage to a
schedule* Superb ability to work with employees at all levels;
Ability to develop effective relationships with a broad array of
colleagues* Strong analytical and financial skills* Ability to
remain flexible to handle and prioritize work from various
department staff* Demonstrated knowledge of finance applications
such as Vision and Hyperion Planning* Advanced technical knowledge
and expertise of Microsoft applications, including Outlook, Excel,
PowerPoint* Demonstrated skills crafting financial and workforce
planning reports* Comfort managing copious amounts of sensitive
and/or confidential information with discretion* Strong oral and
written communication skills* Take-charge ability and excellent
judgment in determining and leveraging resources* Ability to work
within a complex multi-site environment* Proven project
coordination and management skills* Willingness to occasionally
work beyond standard business hours to meet project deadline
Keywords: Partners Healthcare System, Somerville , Senior Finance Project Analyst, Human Resources, Human Resources , Somerville, Massachusetts
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