Payroll Specialist II
Company: Brigham and Women's Hospital
Location: Somerville
Posted on: May 28, 2023
Job Description:
Payroll Specialist II - ( 3235839 ) The PHS Payroll department
is responsible for processing all weekly and monthly payrolls for
all companies on the PeopleSoft platform. The Payroll Specialist II
brings advanced skills, broad experience, and acknowledged
coordinating ability to the payroll process. This position requires
a strong payroll background, a technical (systems) background, and
a mature communications style. The abilities to organize, to
influence others, to solve problems and to work with minimal
supervision are expected of the incumbent, who needs to balance
both production and coordination tasks. PRINCIPAL DUTIES AND
RESPONSIBILITIES Payroll System Processing - Responsible for the
complete processing of weekly and monthly payroll processes for all
companies on the PeopleSoft platform. This includes, but is not
limited to, our front end processes (creating pay sheets, Kronos
Edit and Upload processes) as well as our back end processes
(confirmations, accruals, direct deposit file submissions). Is able
to trouble shoot errors and correct. Responsible to process all
aspects of the payroll process in a timely and efficient manner and
without errors. Has an understanding of how the payroll system
works. Kronos Processing - Responsible for producing payroll
related files using the Kronos Time and Attendance system to be
used in the weekly and monthly payroll processing cycles. Stop
Payments and Direct Deposit reversals - Incumbent may place stop
payments and direct deposit recalls when necessary and understands
the processes involved. Incumbent may reissue checks and update
system as appropriate, upon confirmation that checks have been
stopped and that the bank has confirmed that the reversal of direct
deposit funds has been successful. Off Cycle Checks - Responsible
for reviewing off cycle check requests for authorization and
processing those checks within our processing guidelines. -
Overpayments - Incumbent is responsible for ensuring that
overpayments that are brought forward are resolved. Levies and
Garnishments - Incumbent is responsible for ensuring that these
orders are responded to in a timely manner and set up in the system
correctly. Incumbent must have an advanced understanding of basic
laws around garnishment and levy processing. W2 Production -
Incumbent is responsible for balancing of employee W2's and must
have the ability to interact with employee to explain the W2 form
and calculation of figures. Incumbent must also work within our
defined guidelines for producing duplicate copies of W2 forms upon
employee request. Adjustments - Incumbent is responsible for
ensuring that all adjustments that are received are processed
accurately in an efficient and timely manner. This can include, but
is not limited to:
- Hours adjustments for previous pay periods
- Adjustments submitted by Benefits, Human Resources, Managers,
and other authorized departments and representatives throughout the
organizations.
- Vacation payouts for employees that are terminating or going to
a non-benefit eligible status. Auditing - Incumbent is able to
audit their own and others' work to determine accuracy and can
identify corrections that must be made. This requires the Incumbent
to have a strong knowledge of generic payroll practice as well as
the ability to develop and understand the various policies of the
companies that we service. Wage Verifications - Incumbent monitors
the flow of wage verification requests to ensure that these are
completed in timely fashion Relationship Management/Customer
Service - Incumbent provides responsive service to all customers of
the Department, both internal employees and outside agencies and
representatives, through e-mail, telephone, or in-person
communication. Incumbent's problem-solving and troubleshooting
skills are well-developed. Incumbent's mature communications style
serves as a model for less experienced staff. Incumbent adheres to
the Partners Values in their day to day performance of their job.
Information Management - Incumbent is responsible for ensuring that
information pertinent to each payroll is organized and stored.
Special projects as assigned QUALIFICATIONS
- Bachelors degree; 5 or more years payroll experience with
record of increasing responsibilities (appropriate experience may
stand in place of bachelors degree)
- Payroll systems experience (systems architecture,
troubleshooting, conversions)
- Ability to meet commitments with minimal supervision
- Excellent relationship management skills
- Payroll Certification (CPP, FPC) preferred
SKILLS/ABILITIES/COMPETENCIES REQUIRED
- Process ownership - "Owns" the responsibility to lead each
payroll cycle from initiation through completion. Advises
supervisor when assistance is needed and when problems arise. Meets
deadlines. Is readily accessible to supervisor and customers
- Payroll technical skills - Adept at payroll calculations.
Understands and can explain all earnings and deductions.
Understands pre-tax vs after-tax deductions. Understands
calculations behind pay amounts (gross to net). Understands payroll
accounting (taxes and report requirements). Can calculate payroll
taxes. Can instruct others.
- Payroll system skills - Understands how the payroll system
produces a payroll. Can collaborate with Information Systems staff
to solve problems.
- PC skills - Fluent in word processing, e-mail and spreadsheet
applications.
- Team leadership skills - Can "move" the group through each
payroll cycle, balancing time constraints against the
workload.
- Ability to work individually and as a team member.
- Multitasking skills- Ability to manage multiple priorities with
frequent interruption.
- Time management skills - Budgets time appropriately at each
phase of the payroll cycle.
- Communications skills - Mature skills, "role model" level with
all audiences WORKING CONDITIONS
- Office environment. Repeated cycles with tight deadlines.
Flexibility a must as priorities change frequently due to systems
issues or seasonal issues.
- Payroll processing problems or special projects may result in
employees being asked to work beyond their scheduled hours on
occasion. SUPERVISORY RESPONSIBILITY
- Staff do not report to this position, but the incumbent is
responsible for ensuring that staff work together to produce each
payroll. Mass General Brigham - is an Affirmative Action Employer.
By embracing diverse skills, perspectives and ideas, we choose to
lead. All qualified applicants will receive consideration for
employment without regard to race, color, religious creed, national
origin, sex, age, gender identity, disability, sexual orientation,
military service, genetic information, and/or other status
protected under law. - We will ensure that all individuals with a
disability are provided a reasonable accommodation to participate
in the job application or interview process, to perform essential
job functions, and to receive other benefits and privileges of
employment.
Keywords: Brigham and Women's Hospital, Somerville , Payroll Specialist II, Human Resources , Somerville, Massachusetts
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