Payroll Specialist II

Company: Brigham and Women's Hospital
Location: Somerville
Posted on: May 28, 2023

Job Description:

Payroll Specialist II - ( 3235839 ) The PHS Payroll department is responsible for processing all weekly and monthly payrolls for all companies on the PeopleSoft platform. The Payroll Specialist II brings advanced skills, broad experience, and acknowledged coordinating ability to the payroll process. This position requires a strong payroll background, a technical (systems) background, and a mature communications style. The abilities to organize, to influence others, to solve problems and to work with minimal supervision are expected of the incumbent, who needs to balance both production and coordination tasks. PRINCIPAL DUTIES AND RESPONSIBILITIES Payroll System Processing - Responsible for the complete processing of weekly and monthly payroll processes for all companies on the PeopleSoft platform. This includes, but is not limited to, our front end processes (creating pay sheets, Kronos Edit and Upload processes) as well as our back end processes (confirmations, accruals, direct deposit file submissions). Is able to trouble shoot errors and correct. Responsible to process all aspects of the payroll process in a timely and efficient manner and without errors. Has an understanding of how the payroll system works. Kronos Processing - Responsible for producing payroll related files using the Kronos Time and Attendance system to be used in the weekly and monthly payroll processing cycles. Stop Payments and Direct Deposit reversals - Incumbent may place stop payments and direct deposit recalls when necessary and understands the processes involved. Incumbent may reissue checks and update system as appropriate, upon confirmation that checks have been stopped and that the bank has confirmed that the reversal of direct deposit funds has been successful. Off Cycle Checks - Responsible for reviewing off cycle check requests for authorization and processing those checks within our processing guidelines. - Overpayments - Incumbent is responsible for ensuring that overpayments that are brought forward are resolved. Levies and Garnishments - Incumbent is responsible for ensuring that these orders are responded to in a timely manner and set up in the system correctly. Incumbent must have an advanced understanding of basic laws around garnishment and levy processing. W2 Production - Incumbent is responsible for balancing of employee W2's and must have the ability to interact with employee to explain the W2 form and calculation of figures. Incumbent must also work within our defined guidelines for producing duplicate copies of W2 forms upon employee request. Adjustments - Incumbent is responsible for ensuring that all adjustments that are received are processed accurately in an efficient and timely manner. This can include, but is not limited to:

• Hours adjustments for previous pay periods
• Adjustments submitted by Benefits, Human Resources, Managers, and other authorized departments and representatives throughout the organizations.
• Vacation payouts for employees that are terminating or going to a non-benefit eligible status. Auditing - Incumbent is able to audit their own and others' work to determine accuracy and can identify corrections that must be made. This requires the Incumbent to have a strong knowledge of generic payroll practice as well as the ability to develop and understand the various policies of the companies that we service. Wage Verifications - Incumbent monitors the flow of wage verification requests to ensure that these are completed in timely fashion Relationship Management/Customer Service - Incumbent provides responsive service to all customers of the Department, both internal employees and outside agencies and representatives, through e-mail, telephone, or in-person communication. Incumbent's problem-solving and troubleshooting skills are well-developed. Incumbent's mature communications style serves as a model for less experienced staff. Incumbent adheres to the Partners Values in their day to day performance of their job. Information Management - Incumbent is responsible for ensuring that information pertinent to each payroll is organized and stored. Special projects as assigned QUALIFICATIONS
  • Bachelors degree; 5 or more years payroll experience with record of increasing responsibilities (appropriate experience may stand in place of bachelors degree)
  • Payroll systems experience (systems architecture, troubleshooting, conversions)
  • Ability to meet commitments with minimal supervision
  • Excellent relationship management skills
  • Payroll Certification (CPP, FPC) preferred SKILLS/ABILITIES/COMPETENCIES REQUIRED
    • Process ownership - "Owns" the responsibility to lead each payroll cycle from initiation through completion. Advises supervisor when assistance is needed and when problems arise. Meets deadlines. Is readily accessible to supervisor and customers
    • Payroll technical skills - Adept at payroll calculations. Understands and can explain all earnings and deductions. Understands pre-tax vs after-tax deductions. Understands calculations behind pay amounts (gross to net). Understands payroll accounting (taxes and report requirements). Can calculate payroll taxes. Can instruct others.
    • Payroll system skills - Understands how the payroll system produces a payroll. Can collaborate with Information Systems staff to solve problems.
    • PC skills - Fluent in word processing, e-mail and spreadsheet applications.
    • Team leadership skills - Can "move" the group through each payroll cycle, balancing time constraints against the workload.
    • Ability to work individually and as a team member.
    • Multitasking skills- Ability to manage multiple priorities with frequent interruption.
    • Time management skills - Budgets time appropriately at each phase of the payroll cycle.
    • Communications skills - Mature skills, "role model" level with all audiences WORKING CONDITIONS
      • Office environment. Repeated cycles with tight deadlines. Flexibility a must as priorities change frequently due to systems issues or seasonal issues.
      • Payroll processing problems or special projects may result in employees being asked to work beyond their scheduled hours on occasion. SUPERVISORY RESPONSIBILITY
        • Staff do not report to this position, but the incumbent is responsible for ensuring that staff work together to produce each payroll. Mass General Brigham - is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. - We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Keywords: Brigham and Women's Hospital, Somerville , Payroll Specialist II, Human Resources , Somerville, Massachusetts