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Accounts Payable, Specialist

Company: Partners Healthcare System
Location: Somerville
Posted on: May 3, 2021

Job Description:

Description About Us As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development"and we recognize success at every step. Our employees use the Partners HealthCare values to govern decisions, actions and behaviors.These values guide how we get our work done:Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration. General Overview Working under light supervision in a high volume, fast-paced environment the AP Specialist demonstrates his/her wide AP experience and capacity for judgment by performing any of a number of high-order functions within the department. Such functions may include but not be limited to: printing checks; fielding end user requests for express checks and elevating them to management; securing same- or next-day delivery when express checks require it; receiving, acknowledging, researching, crediting, and (where necessary) journaling credits; receiving, entering into the general ledger and voiding returned checks; setting up, monitoring and assuring the timely issuance of payments made via recurring voucher (which include equipment leases, equipment service agreements, reagent rental agreements, software licenses, and clinical services agreements); liaising with end users and engaging with vendors to secure the funding information required to process no-PO invoices; resolving so-called "kick-out" vouchers when automated payment requests are denied. The pace and complexity of AP operations make it essential the Specialist be capable of taking corrective action to address process breakdowns when directed to do so. To perform effectively therefore the Specialist must have an expert grasp of AP procedure and well-developed problem-solving skills. Principal Duties andResponsibilitiesTake an active role in advancing the technical knowledge of his/her AP Representative colleagues by teaching from his/her experience the skills required to sustain productivity metrics in a department that processes in excess of 2mm payment requests annuallyTake an active role in teaching his/her AP Representative colleagues the judgment necessary to maintain an appropriate balance between AP's three often mutually exclusive goals: prompt and accurate payment performance, policy compliance, and unimpeachable customer serviceEngage in constructive dialogues with end users and payees when improper and/or insufficient payment requests prevent AP from auditing and processing payments on time and completelyComply with all payment and fraud prevention protocols dictated by the Materials Management Transaction Departments and Partners FinanceDemonstrate Service Excellence in all interactions with internal and external customersQualificationsQualificationsAssociates Degree or 2-4 years Accounts Payable experience (Bachelors Degree strongly preferred)High School diploma or the equivalent required6 years work experience including 1 year Accounts Payable experience (or Bachelors Degree plus 2 years work experience)Fluency with PeopleSoft Financials Skills/Abilities/Competencies Strong verbal, written, and presentation skills a mustHigh degree of comfort with standard PC software programs: Excel, Word, PowerPoint, AccessAbility to grasp new concepts and the confidence to suggest areas for process improvement Analytical skills required EEO Statement Partners HealthCare is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.Primary Location:MA-Somerville-MGB Assembly RowWork Locations: MGB Assembly Row 399 Revolution Drive Somerville 02145Job: BillingOrganization: Mass General Brigham(PHS)Schedule: Full-timeStandard Hours: 40Shift: Day JobEmployee Status: RegularRecruiting Department: PHS Accounts PayableJob Posting: Apr 15, 2021SDL2017

Keywords: Partners Healthcare System, Somerville , Accounts Payable, Specialist, Other , Somerville, Massachusetts

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