Project Delivery Administrator

Company: Keolis Commuter Services
Location: Somerville
Posted on: June 17, 2022

Job Description:

Skills:

• Effective communication skills at interpersonal and group levels, with a variety of disciplines, both internal and external
• Demonstrated analytical, problem solving and decision-making skills
• Must be highly organized and be able to work independently with minimal supervision
• Ability to work well with others under deadline situations and respond to changes in priorities
• Must excel at working collaboratively and independently dependent on what the activity requiresKnowledge and Experience:
  • Minimum 3 years of practical experience working in a project-oriented organization and/or experience with organizations in the field of Construction Management or General Contracting
  • Minimum of 3 years' experience working in an office-based administrative capacity
  • Must be able to communicate successfully with a variety of disciplines and levels, both internal and external
  • Experience with MS Office package
  • Familiarity with financial accounting and reporting systems is a plusKey Accountabilities:General Administration:
    • Support the department in day-to-day administration
    • Maintain project data and files (Document Control)
    • General administration, faxing, filing, coordination or meetings and other related functionsProject Administration Support:
      • Provide reconciliation support for 3rd Party Invoicing associated to Projects
      • Assist in the generation of cost estimates, scopes, and budget forecasts
      • Coordinate with other departments to ensure that project information is available and accurate throughout multiple accounting programs and systems
      • Track personnel and equipment assigned to projects; review, correct, approve and maintain files related to project labor
      • Review, correct and track project charges, including labor, materials, leasing, fuel, etc. to ensure all Supplemental Work is properly charged.
      • Additional Duties as assignedQuality:
        • Maintain the highest level of quality in work products produced
        • Optimize the performance of the KCS asset safety, reliability and availability by embedding good or best practices, instilling a culture of continuous improvement, implementing technical innovation and improving management systems
        • Identify opportunities to improve and enhance qualityGeneral:
          • Implement and monitor operational practices to ensure equipment reliability and quality service while ensuring a safe and productive workplace
          • Attend and participate in all assigned training, specifically safety and security related training
          • Demonstrate and adhere to the Keolis Commuter Services principals of Employee Engagement, Operational Excellence & Safety, Customer Satisfaction, Corporate Social Responsibility and Economic Performance
          • Ensure compliance with KCS equal employment policies, safety rules, and operating rules
          • Demonstrate understanding and adhere to the KCS principals of Employee Engagement, Operational Excellence & Safety, Customer Satisfaction, Corporate Social Responsibility and Economic Performance
          • Ensure departmental policies, pertaining to the role are followed
          • Provide safety and quality assurance that appropriate mandatory, MBTA and KCS
          • Drive improvement of safety performance in sync with annual safety plan for the Building & Bridges Department. Plan for and direct operations during service disruptions and periods of extreme weather to ensure safe working environment
            Additional Statements:Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.ADA Reasonable Accommodation: Keolis CS is committed to the full inclusion of all qualified individuals. As part of this commitment, Keolis CS will ensure that persons with disabilities are provided reasonable accommodations.Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

Keywords: Keolis Commuter Services, Somerville , Project Delivery Administrator, Other , Somerville, Massachusetts