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Executive Assistant

Company: SmartBear
Location: Somerville
Posted on: June 21, 2022

Job Description:

Think Bigger. Build Smarter. Create Great Software.

SmartBear helps the world's most recognized companies develop the world's best applications. SmartBear has played a role in the ride you ordered, the banking app you use, the item you posted for auction, or that flight you just purchased. SmartBear's award-winning suite of testing software enables organizations to meet frequent release deadlines without sacrificing software quality, all while reducing testing costs. Additionally, our award-winning collaboration software helps development, testing and management teams work together to produce high quality software elevating a business' ability to communicate and complete objectives more efficiently.

Due to massive growth and market success, SmartBear is continuing to hire employees rapidly to scale our company globally. As an Executive Assistant, you will report into the Chief of Staff. You will assist with daily tasks, becoming quickly integrated into the day-to-day support needs for various Executive Leadership Team (ELT) members. This is an integral role, requiring high attention to detail and a "can-do" approach.

Responsibilities:
Process expenses in a timely manner through SmartBear's expense system Concur
Assist with domestic and international travel which may include car, hotel, airfare
Schedule and supervise day-to-day scheduling for various ELT members, board meetings, QBRs and executive team meetings
Assist with research, document preparation and event planning
Coordinate room availability, catering, setup and IT for small to large scale meetings
Cover reception duties in absence of the office coordinators
Complete ad hoc projects as assigned by Chief of Staff
Cover select daily administrative requests from outside the ELT (help with flights, finding meeting space, catering etc.)

Expectations:
Prioritize and manage multiple tasks under tight timelines
Proactive, strong attention to detail
Follow through on issues in a timely manner
Exercise discretion if privy to confidential information
Anticipate needs and exercise good business judgment in making decisions and requesting information or approval from the Executive
Strong written and verbal communicator

Qualifications:
Minimum of high school diploma or GED
2-5 years experience in executive assisting of C-Suite executives
Microsoft Suite including Outlook experience
Authorized to work in the United States

About SmartBear
At SmartBear, we focus on your one priority that never changes: quality. We know delivering quality software over and over is complicated. So our tools are built to streamline your process while seamlessly working with the products you use - and will use. Whether it's TestComplete, Swagger, Cucumber, ReadyAPI, Zephyr, or one of our other tools, we span from test automation, API design, collaboration, performance testing, test management, and more. Whichever you need, they're easy to try, easy to buy, and easy to integrate. We're used by 15 million developers, testers, and operations engineers at over 24,000+ organizations - including world-renowned innovators like Adobe, JetBlue, FedEx, and Microsoft. Wherever you're going, we'll help you get there. Learn more at smartbear.com , or follow us on LinkedIn, Twitter, or Facebook.

SmartBear is an equal employment opportunity employer and encourages success based on our individual merits and abilities without regard to race, color, religion, gender, national origin, ancestry, mental or physical disability, marital status, military or veteran status, citizenship status, age, sexual orientation, gender identity or expression, genetic information, medical condition, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other legally protected status.

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Keywords: SmartBear, Somerville , Executive Assistant, Other , Somerville, Massachusetts

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