Head of Personnel

Company: Keolis North America
Location: Somerville
Posted on: May 23, 2023

Job Description:

Knowledge and Experience:

• Knowledge of Railroad CBA agreements.
• Experience working in a heavily unionized environment.
• Experience using payroll systems such as Kronos and Ultipro.
• Experience at Manager level within a complex railroad organization.
• Communication skills at interpersonal and organizational levels.
• Ability to build trust in relationships. Skills:
  • Excellent written, verbal, and presentational skills.
  • Competent user of Microsoft products such as Excel, Word, Outlook, PowerBI, and Teams.
  • Ability to analyze data and identify trends to inform and provide recommendations.
  • Key personal traits: forward-thinking, proactive, resilient, sound judgment, innovative, driven by a relentless pursuit of excellence Key Accountabilities Mechanical Resource Allocation:
    • Ensure available resources are effectively leveraged to provide required staff coverage at all Mechanical facilities without heavy reliance on overtime on specific shifts at any location.
    • Manage the process of creating, abolishing and reposting jobs to maintain the required level of staffing and ensure CBA and company rules are followed.
    • Keep the Mechanical Personnel Table Master Sheet updated with all relevant information.
    • Track headcount against budget and employees who have the potential to retire or otherwise leave the business in order to try to predict future hiring requirements.
    • Track employees who are allocated to Supplemental Work initiatives.
    • Accurately maintain the Mechanical Union rosters, including who is on each roster and seniority date.
    • Input information into Kronos, Visual Planning, me@Keolis and other systems as required to capture key information and update records.
    • Review and approve changes relating to staff movements in me@keolis.
    • Oversee and ensure all job postings and awards are in accordance with CBA agreements applicable to the Mechanical unions.
    • Track the movement of employees with Hours of Service and Mechanical Employee designation to ensure that log book and Drug and Alcohol testing requirements are known and met and ensure the Drug and Alcohol Compliance Manager and other Mechanical Managers are aware of who these staff are.
    • Identify opportunities to optimize production efficiency and operational resilience in accordance with the overall strategy.
    • Develop and maintain job descriptions for all union positions. This includes keeping track of job numbers, additional skills required (hoisting, freon recovery, CDL, etc), and ensuring different rates and differentials are correctly applied.
    • Work closely with the Mechanical Training Department to ensure that where jobs require additional licenses to be qualified to hold the job, that those licenses remain current, or the holder is disqualified and the job reposted. Attendance and Discipline Management:
      • Manage the selection and allocation of vacation weeks with the Mechanical Union Leadership to ensure that the agreed rules are followed and the requisite number of vacation weeks are correctly allocated to and utilized by each employee.
      • Work with managers to ensure that the rules of the different CBAs as well as company policies and procedures are followed.
      • Manage the employee attendance program, directing managers to complete the necessary steps related to counseling, and auditing payroll records to ensure department policies on classifying attendance exceptions are consistently applied.
      • Assist in the forensic investigation of various incidents, injuries, and unusual occurrences.
      • Manage employee discipline, developing accurate, appropriate, and procedurally complete instruments of the procedural justice system, such as charge letters, waivers, etc.
      • Serve as the company representative at Mechanical employee procedural justice hearings, conferences, and notices-of-intent.
      • Work with the Leave Administration Team to ensure employees who have been granted consecutive or intermittent FMLA comply with the requirements of their agreement, and that employees who are absent from work are appropriately tracked. Other Duties:
        • Manage the Safety Boot program for the Mechanical Department, working with the selected vendor and Mechanical Managers and Union Leaders to coordinate boot trucks and enable employees to select new boots each year.
        • Ensure clerical staff are properly assigned and carrying out tasks such as documentation and records retention.
        • Manage department-wide and area-specific logistical needs, including procurement of support materials and equipment.
        • Work with the Drug and Alcohol Compliance Manager and other Mechanical Managers to ensure that required tests are scheduled and failed tests are appropriately managed.-- General Management:
          • Produce weekly and monthly reports as required.
          • Manage projects as requested by the Chief Mechanical Officer.
          • Support other members of the Mechanical Department as required.
          • Carry out other duties as assigned. Additional Statements Drug Alcohol Screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also contingent upon receiving a favorable background check. Must pass a physical examination. Safety Commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the well-being of our employees, customers and communities. Together we can become the most successful transportation company in the world. Environmental Commitment: Keolis is committed to protecting the environment by minimizing the impact of operations on our people and the communities in which we operate. EEO Statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Disclaimer and Closing Statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career and the safest work environment possible. #INDHP #CB

Keywords: Keolis North America, Somerville , Head of Personnel, Other , Somerville, Massachusetts